How to Fill the Daily Activity Report (DAR) Using the TrackTik Guard Tour App for ACPS

Security officers at American Custom Private Security (ACPS) play a critical role in maintaining safety, visibility, and accountability at client sites. One essential task every officer must complete during their shift is the Daily Activity Report (DAR) using the TrackTik Guard Tour App.

Whether you’re new to the job or just need a refresher, this step-by-step guide will walk you through the correct way to fill out your DAR, ensuring compliance, clarity, and professionalism on every report.

📲 What is the Daily Activity Report (DAR)?

The DAR is a real-time report that documents everything a security officer observes, checks, and responds to during their shift. It includes general observations, incident reporting, safety checks, photo documentation, and confirmation of completed duties.

✅ Step-by-Step: How to Complete the DAR Using TrackTik

1. Log In and Access the Report

  • Open the TrackTik Guard Tour App on your mobile device.
  • Log in using your ACPS credentials.
  • Navigate to the “Reports & Logs” section.
  • Select the Daily Activity Report or Site-Specific Form.
    Screenshot 1 Screenshot 2

2. Enter Client and Shift Details

  • Client Name:
    Example: Toll Brothers – Aster Project – Sunnyvale
  • Site Address:
    Example: 1155 Aster Ave, Sunnyvale, CA 94086
  • Site Name:
    Example: Sunnyvale
  • Shift Start Time:
    Example: 2300 (11:00 PM)

3. Report Observations and Duties Performed

Use military time and keep your notes factual and clear.

2300 – Checked in and began patrol.
2330 – Performed perimeter check; all secure.
0030 – Verified all doors and windows locked.
0200 – Conducted fire safety check; no hazards observed.
0400 – Final walkthrough of interior and exterior.
0530 – Took vehicle odometer photo.

4. Answer the Security Checklist Accurately

  • Burned out lights
  • Windows or doors unlocked
  • Equipment left running
  • Fires or fire hazards
  • Trespassers
  • Exits blocked
  • Any complaints, infractions, or injuries
  • Fire extinguisher or sprinkler system issues
Note: If any are “Yes,” add an explanation.

5. Attach Required Photos

Upload clear, timestamped photos for:

  • Patrol areas
  • Checkpoint scans
  • Vehicle odometer
  • Any incidents or irregularities

📸 Photos are stored in full resolution and accessible to clients via the platform.

6. Break Reporting (MANDATORY)

  • Indicate if any rest or lunch break was missed or interrupted.
  • If Yes: Provide reason and time.
  • If No: Simply write “All breaks taken, no interruptions.”
💡 Break info must be recorded for every shift, even if no issues occurred.

7. End-of-Shift and Final Declaration

  • Shift End Time: e.g., 0600 (6:00 AM)
  • Review your report thoroughly.
  • Digitally sign and submit via the app.
  • This confirms accuracy and completeness of your shift report.

🔐 Best Practices for a Professional DAR

✔️ Be timely – Submit logs as events occur or shortly after.

✔️ Stay objective – Record facts, not feelings.

✔️ Use correct grammar – Keep reports readable and professional.

✔️ Check for completeness – Don’t leave required fields blank.

🏁 Final Thoughts

Completing the Daily Activity Report (DAR) is a critical duty. It reflects your accountability and ensures client trust. Follow the steps outlined in this guide to maintain excellence and integrity as an ACPS officer.

Need help? Contact your site supervisor or ACPS operations team anytime.

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