Official Timekeeping Guidelines & Procedures

To maintain accuracy, integrity, and compliance with company standards, all officers at American Custom Private Security (ACPS) are required to follow the timekeeping policies outlined below. Proper time tracking ensures you are paid correctly and demonstrates our shared commitment to professionalism and accountability.


✅ Key Policies You Must Follow

  1. Use Military Time (24-Hour Format)
    All time entries must be written in military time (e.g., 0800 for 8:00 AM, 1430 for 2:30 PM).

  2. Real-Time Entries Only
    You must enter times as they occur. Pre-filling times before or after your shift is strictly prohibited.

  3. No White-Out or Erasures
    If you make an error, draw a single line through it, initial the correction, and enter the correct time nearby.

  4. Shift Start and End Protocols

  • No early clock-ins unless approved by a supervisor.

  • Your shift begins at the scheduled start time, not your arrival time.

  1. Leaving Post
    If you leave your assigned post during a shift, record the exact time you left and returned.

  2. Break Time Recording
    Only record missed or interrupted breaks. Use the designated sections for Rest Breaks and Meal Breaks and record both OUT and IN times.

📝 How to Complete the Timesheet
1. Header Section

Start by filling out the top of your timesheet:

  • Print your first and last name

  • Enter your badge number

  • List the work week start and end dates (e.g., Friday 6/13/25 to Thursday 6/19/25)

2. Daily Entries (Per Workday)

Complete the following for each day you work:

  • Client Name: Write the name of the client or site.

  • On-Post Arrival Time: When you physically arrive on post.

  • Shift Start Time (“IN”): Your official scheduled start time.

  • Shift End Time (“OUT”): Your official scheduled end time.

  • Breaks: Only complete if a break was missed or interrupted. Record the exact OUT and IN times.

  • Off-Post Times: Enter if you leave post during your shift.

  • Total Daily Hours: Add up the total number of hours worked (excluding standard breaks unless interrupted).

🟡 Use the top half section for 8-hour shifts
🔵 Use the next half / extended section for 12-hour shifts

3. End-of-Week Totals

At the end of the week, fill in the total time under each category:

  • Total Regular Hours Worked

  • Total Overtime Hours

  • Total Double-Time Hours

  • Sick Time (only if scheduled to work)

  • Holiday Time (only if pre-approved by the office)

  • Weekly Grand Total (add all applicable hours)

4. Required Signatures

  • Employee Signature: Sign your timesheet to confirm all information is accurate.

  • Supervisor Approval: Your supervisor must review and sign your timesheet.

📌 Final Reminders for All Officers

  • Do not gather on post before or after your shift.

  • Do not pre-enter or guess time entries.

  • Only log breaks that were missed or interrupted.

  • Extended shifts require immediate supervisor approval at the time they occur.

At American Custom Private Security, your professionalism matters both on duty and on paper. Adhering to these policies helps ensure fair treatment, accurate payroll, and consistent service to our clients.

If you need a physical / fillable digital timesheet copy, contact Payroll: payroll@customofficers.com or the office.

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