ACPS Reimbursement Form in TrackTik
A step-by-step guide for American Custom Private Security, Inc. officers to locate, complete, attach documentation, and submit a reimbursement request through the TrackTik mobile application.
Log In to the TrackTik Mobile App
Open the TrackTik mobile application on your phone and log in using your assigned credentials.
After logging in, you will see the TrackTik home screen with options such as:
- Time Clock
- Sites
- Checkpoints
- Reports & Logs
- Message Board
- Schedules
- Settings
Start by opening Reports & Logs.
Open “Reports & Logs”
From the TrackTik home screen, locate and tap:
The Reports & Logs menu will open and provide access to the report templates available to you.
Select “Create New Report”
After opening Reports & Logs, select:
This will open the list of report templates available to you.
Find the ACPS Reimbursement Form
Scroll through the available report templates or use the search option if available.
Tap the ACPS Reimbursement Form to open it.
If the ACPS Reimbursement Form does not appear in your TrackTik account, contact your supervisor or ACPS office. Report templates may depend on your TrackTik permissions or assignment.
Complete Your Employee Information
Enter your information accurately. Depending on the form configuration, you may be asked for information such as:
- Employee name
- Employee ID
- Site or assignment
- Work week/date
- Supervisor
- Contact information
Carefully review your employee information before continuing to the reimbursement details.
Enter the Reimbursement Details
Enter all information related to the expense for which you are requesting reimbursement.
📅 Date of Expense
Enter the date when the expense occurred.
💳 Type of Expense
Select or enter the appropriate reimbursement category.
- Mileage
- Parking
- Tolls
- Approved work-related purchases
- Other authorized business expenses
💵 Amount
Enter the exact amount you are requesting for reimbursement. The amount should match the receipt or supporting documentation.
📝 Description / Explanation
Provide a short but clear explanation of why the expense was necessary and related to your ACPS work.
Attach Supporting Documentation
If the reimbursement form provides an option to upload a receipt or supporting document, attach a clear photo or file.
Before submitting, make sure:
- The entire receipt is visible.
- The date is readable.
- The vendor or business name is readable.
- The amount is readable.
- The image is not blurry.
- The receipt belongs to the expense being claimed.
Review Your Information
Before submitting the reimbursement request, carefully review every field.
Make sure the amount entered matches the supporting documentation. If anything is incorrect, correct it before submitting.
Submit the Reimbursement Form
Once all required information has been completed and reviewed, submit the report.
After submission, the report will enter the applicable TrackTik workflow for review and processing.
⏰ Important ACPS Reimbursement Requirement
The ACPS Reimbursement Form is required within 10 days of the applicable work week ending, according to the instructions displayed on the ACPS TrackTik report template.
The form also states that Supervisor Approval is required.
For this reason, employees should not wait until the last minute to submit a reimbursement request.
Supervisor Approval
After the reimbursement form is submitted, it may require supervisor review and approval before it can be processed.
Supervisors can review submitted reports through the TrackTik reporting system according to their assigned permissions.
If additional information is required, the employee may be contacted for clarification or additional documentation.
Common Mistakes to Avoid
Submitting Without a Receipt
Always attach the required receipt or supporting documentation when the form requests it.
Entering the Wrong Amount
Double-check that the reimbursement amount matches the receipt.
Using an Incorrect Date
Enter the actual date the expense occurred.
Providing an Unclear Description
Explain why the expense was necessary and related to your ACPS work.
Waiting Too Long
Submit the reimbursement request within the required timeframe.
Forgetting to Submit
Completing or saving a report is not the same as submitting it. Make sure you select Submit.
Missing Required Fields
Complete all required fields before attempting to submit the reimbursement report.
Need Help?
If you cannot locate the ACPS Reimbursement Form, cannot submit the report, or are unsure what documentation is required, contact your ACPS supervisor or office before submitting an incomplete reimbursement request.
